Seattle Public Utilities (SPU) is looking for a dynamic individual to fill their Senior Capital Project Coordinator position. This position will be in the Small Projects and Emergency Contracting Section within the Construction Management Division. The selected candidate will be expected to coordinate the planning, design, and construction processes of the most complex, highly visible capital improvement and other City funded/sponsored projects to ensure all specifications and standards are in compliance.
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Monitor and control projects in Stage Gates, Design, Contracting, Construction and Close-out phases to ensure that project is on track compared to baseline set at the 30% design stage. Ensure compliance w'ith contract provisions and scope of work; control and resolve issues.
Develop stage gate documents and Work Plans that include scopes of work, risks, contingencies, schedules, and costs estimates; communicate and guide team members to understand project goals, objectives, and priorities; make recommendations to governing bodies. Develop specific plans of action for given project and manage the stakeholder's interests and informational needs throughout the project.
Project Management: Prepare scope of work for in-house engineering or consultant contracts; negotiate and select project engineers/consultants to conduct design, investigation, construction services or specialized services per the Project Management Division's project management methodology (PMM). Oversee conceptual and detailed designs, preparation of engineering cost estimates, development of technical specifications and contract documents; control and resolve issues regarding quality, cost and schedules. Engage all stakeholders in communications and status reports. Identify permit requirements to ensure compliance with regulatory requirements; prepare various permits from relevant federal, state and local permits. Provide information to the public and explain project activities, receive feedback and answer questions. Develop consultant pay estimates. Coordinate project closeout and budget reconciliation and evaluation; lead lessons learned meetings and prepare closeout reports; monitor and report to regulatory agencies regarding compliance to their requirements.
Public Works Contracting: Develop public works contracts from 90% design until the award of the contract utilizing Public Works Contracting section for development of project manuals and Finance Administration Services' department templates. Prepare the bid the documents, advertise with FAS and review Contractor’s bids. Review contractor proposals of costs and negotiate contract amount on emergency contracts. Work closely with FAS department to award contracts. Contracting will include B-Vendor work orders, Job Order Contracting, Design Bid Build contracts, third party agreements and Emergency Contracting.
Construction Management: Administer public works construction contracts as a Resident Engineer/Inspector per the Construction Management Division Quality Manual to ensure compliance with plans, specifications, project manuals, permits, local ordinances, state and federal laws, testing and other governing agencies. Perform inspections and coordinate all field work with regulatory and testing interests. Manage the submittal review process. Respond to RFIs and negotiate claims for additional cost requests from contractors. Identify the need for, negotiate and prepare change orders and all necessary supporting documentations, including the independent engineer’s estimate. Review construction engineering plans. Perform constructability reviews. Coordinate for materials testing.
Maintain required field documentation and construction diaries, field notes, test reports and work records necessary to verify adherence to contract documents, to make contractor progress payments, and maintain as-built records.
Coordinate work with other SPU divisions, other City Departments, other agencies, and the businesses and nearby communities who hold vested interest in the projects. Prepare responses to correspondence from the contractor including but not limited to: letters, memos, requests for information, and field directives. Draft responses to claims. Observe and promote construction site safety for City staff and the general public. Make decisions in the field.
Education: Bachelor Degree in Architecture, Engineering, Construction Management, Geotechnical engineering, geology or related field
Experience: Five (5) years' experience as a project manager or resident engineer; or related technical field.
Education/Experience Equivalency: A combination of education and/or training and/or experience, which provides an equivalent background required to perform the work of the class may substitute for the above requirements
Certification/License(s): Current valid driver license
The successful candidates will have demonstrated desirable skills and abilities, and experience in the following areas:
Experience with infrastructure projects in urban and remote environments
Experience as a project manager, forming and leading highly functional teams to deliver projects that meet set goals at the best value for ratepayer money.
Excellent facilitation, negotiation, decision-making, and conflict resolution skills
Experience developing Project Management Plans (Work Plans) that include clear, concise scopes of work, realistic schedule, budget and risk assessment
Experience with monitoring and control of projects compared to baseline plan for schedule, cost, and risks,
Strong working knowledge in the Project Management Institute's Project Management Body of Knowledge and/or Construction Management Association of America
Excellent analytical skills
Experience utilizing project management software
Demonstrated proficiency with Microsoft Project and Excel
Ability to build relationships with stakeholders and team members
Skills in communicating with a variety of audiences
Experience utilizing construction management software
Ability to manage multiple deadlines and competing priorities.
Ability to work within the organizational framework of SPU Workplace Expectations including our values on Safety, Respect, Diversity, Trust, Humor, Productivity, Integrity, Innovation, Partnership, and Accountability
Certification as a Project Management Professional (PMP) through the Project Management Institute (PMI) or as a Certified Construction Manager (CCM) or CMIT through the Construction Management Association of America (CMAA) is preferred.
Experience in field construction inspection for Public Works projects in one of the following areas: water, sewer/drainage, solid waste, stream or creek restoration, and low impact development projects. Must be able to work independently or as a part of a team, with little onsite supervision.
Internal Number: 2020-00846
About City of Seattle; Seattle Public Utilities
About Seattle Public Utilities (SPU): SPU is a Community Centered Utility working to make Seattle the best place to live for everyone. We deliver high quality, vital services, across four (4) major lines of business: providing water, solid waste, drainage and wastewater services for Seattle residents and businesses. In addition, SPU provides drinking water for 1.5 million regional customers in Seattle and other municipalities. Our customers depend on us to deliver high-quality, reliable, and cost-conscious utility services and to achieve the greatest benefits possible for every investment we make.
SPU commits to Our City Values, and Social Justice as core principles that guide our work. We support and hold ourselves accountable to this commitment by eliminating barriers to access and providing employees with equitable opportunities for professional growth and advancement.